KA220 Budget & Work Package Planning Tool
KA220 Cooperation Partnerships, unlike KA121/KA210, are not funded with a travel/daily unit cost but with a fixed lump sum (€120,000 / 250,000 / 400,000). The application does not require a detailed expenditure breakdown; instead, you must show how the chosen amount is distributed across work packages and how the work packages are distributed across partners.
This tool brings together lump sum selection, work package/activity planning, task allocation (important for the evaluator's "quality of the partnership" scoring) and the budget distribution across organisations in one place. It follows the structure of the official KA220-SCH application form; for the exact rules, refer to the current Erasmus+ Programme Guide.
Budget checks and the payment simulation update automatically as you fill in the form. Download the PDF when ready.
General Information
Lump Sum (choose one of the three fixed amounts set out in the Erasmus+ Programme Guide)
Participating Organisations
Work Packages
WP1 (Project Management) can be at most 20% of the total lump sum. The task allocation field matters for the evaluator’s “quality of the partnership” scoring — write each partner’s concrete task within this work package.
0.0% of the lump sum
Distribution of This Work Package Across Organisations (EUR)
Distribution of This Work Package Across Organisations (EUR)
Activities
Budget Summary
| Work Package | Budget (EUR) | Share of Lump Sum |
|---|---|---|
| WP1: Project Management | 0 € | 0.0% |
| WP2: — | 0 € | 0.0% |
| Total Distributed | 0 € | 0.0% |
The total distributed amount (0 €) does not match the selected lump sum (120,000 €).
Distribution by Organisation (per Work Package)
| Organisation | WP1 | WP2 | Total |
|---|---|---|---|
| Unnamed organisation | 0 € | 0 € | 0 € |
| Unnamed organisation | 0 € | 0 € | 0 € |
Task Allocation Summary (calculated automatically from the activity tables)
| Organisation | Activities as lead | Activities as participant |
|---|---|---|
| Unnamed organisation | 0 | 0 |
| Unnamed organisation | 0 | 0 |
Evaluators look for the active contribution of all organisations under the “partnership and cooperation arrangements” criterion; this table helps you see whether the task allocation is balanced.