What should you do in the first month of an approved project?
Once the excitement of approval settles, the first four weeks decide how smoothly the rest of the project runs. A first-month to-do list, from the grant agreement to the evidence folder.
Who it's for: Coordinators and partners whose application was approved · 6 min read
Published: 23 October 2026
Sources: Turkish National Agency · MEB Project and Protocol Tracking System (PPTS) · Erasmus+ Programme Guide (European Commission)
Week 1: Agreement and internal procedures
Read the grant agreement sent by the national agency and start the signing process. The project start date, pre-financing rate and reporting dates are in the agreement; enter them in your calendar straight away.
Open the project file in your organisation. For schools under the Turkish Ministry of National Education (MEB), the project details must be entered in PPTS through the provincial or district directorate.
Week 2: Kick-off meeting with partners
At an online kick-off meeting, re-read the plan in the application together. Confirm activity dates, name a contact person at each partner and choose a communication channel.
Sign a partnership agreement between the coordinator and each partner. It should state clearly when and how each partner's share of the grant will be transferred.
Week 3: Tasks and timeline
Update the timeline from the application with real dates. Break each activity into tasks with an owner and a deadline. Even if the first mobility is months away, set start dates now for preparations such as travel, accommodation and parental consent.
Week 4: Evidence and dissemination routine
In the final report you will need to show that the activities took place and what they achieved. Rather than collecting this at the end, set up a routine from the first month.
- A shared folder structure: attendance lists, agendas, photos and products per activity
- Consent forms from parents and participants for photos and personal data
- A pre-test or baseline measurement: baseline data to prove results must be collected now
- Dissemination channels: school website, social media, the eTwinning project space
Checklist
- Grant agreement signed and dates entered in the calendar
- Internal project file opened (PPTS notification done for MEB schools)
- Partnership agreements signed
- Each activity broken into tasks with owners and dates
- Evidence folder and consent forms ready
- Baseline measurement done
Do this step now
- My ProjectsFreeFollow post-approval steps, tasks and overdue work on one screen.
- Project Partnership AgreementFreeFill in the agreement for each partner with your project details.
- Project File Opening RequestFreePrepare the request to open the project file at your organisation.
- MEB PPTS FormFreeCollect the information needed for PPTS entry in one form.
Related guides
Rules and amounts may change with each year's Erasmus+ Programme Guide; always follow the guide for your application year.